Senior Production Coordinator (Broadcast) - Cardiff

About the Role

Timeline TV is looking to recruit a Senior Production Coordinator to work across a portfolio of projects on an initial short-term contract with the potential for the role to lead to a full-time position.
This exciting new role is based in Cardiff and offers a unique opportunity to contribute to our organization while gaining valuable experience in a supportive and collaborative environment. The successful candidate will play a crucial role in maintaining the continuity of our operations and ensuring the high standards of service our clients and stakeholders expect.
As a Senior Production Coordinator, you will be responsible for booking staff and coordinating resources through the Xytech MediaPulse scheduling system. This is a client-facing administrative role that requires an organized, detail-focused, and independently resourceful individual with excellent communication skills.
This position is ideal for individuals looking to expand their skills and experience in the production industry while providing essential support during the Summer period. If you are adaptable, quick to learn, and ready to take on new challenges, we encourage you to apply and become a part of our committed and passionate team.

Main Duties

  • Responsible for the rota’s of current Timeline Television staff ensuring they are scheduled where and when required for operational needs, also taking into consideration that they require a good work/life balance
  • You will also be responsible for booking freelancers/contractors in a variety of technical support roles using the Xytech MediaPulse scheduling system
  • You will be proactive in resolving issues, and in escalating problems to the Timeline management team
  • You will arrange staff training days if applicable, shift shadowing and quality control procedures for new freelance staff
  • Contact and book freelancers in line with finance tax and employment status guidelines
  • Expand our freelancer lists and assist with the induction of new contractors
  • Ensure that all personal data is managed to the requirements of the General Data Protection Regulations (GDPR)
  • Provide general administrative support and financial oversight as required

Knowledge, Skills and Experience

  • Our preference is for someone with experience in a similar role within a Live Broadcast; Outside Broadcast; Post-Production; Studio Production or Channel Management environment
  • It is essential that you are able to prioritise tasks and meet deadlines
  • You must have strong organisational skills and excellent attention to detail
  • It is critical that you have excellent communication skills (telephone, email, and face to face)
  • Should be comfortable with financial administration
  • Should have a proactive and enthusiastic approach to work
  • Previous experience of booking freelancers is essential
  • Previous experience of Xytech MediaPulse, or a similar resource scheduling system (e.g. ScheduALL, Provys or Farmers Wife) is highly desirable
  • Experience of using Excel in a working environment is crucial
  • Demonstrate tact and sensitivity when dealing with other cultures
  • Able to react tactfully and sympathetically to requests from staff and clients.
  • Able to answer occasional phone calls outside of standard office hours if required
  • Able to remain calm under pressure


We offer an opportunity to work with collaborative and helpful team members across all locations. You are also eligible for a variety of employee benefits including:

  • Private health care
  • Medical cash benefits
  • Gym Membership
  • Travel insurance.

We organise regular social events across different locations, giving an opportunity to get to know employees from all over the company.


The closing date for applications is 30/06/2024

Location: Cardiff

Contract: Fixed Term

Salary: Competitive

Closing Date: 30/06/2024