Scheduling Coordinator

About the Role

Timeline TV is looking to recruit a Scheduling Coordinator to work across a portfolio of projects. Please apply now if you are organised, detail-focused, independently resourceful and an excellent communicator. This is a client facing administrative role and you will be booking staff and coordinating resources through the Xytech MediaPulse scheduling system.

Main Duties

  • Responsible for the rota’s of current Timeline Television staff ensuring they are scheduled where and when required for operational needs, also taking into consideration that they require a good work/life balance
  • You will also be responsible for booking freelancers/contractors in a variety of technical support roles using the Xytech MediaPulse scheduling system
  • You will be proactive in resolving issues, and in escalating problems to the Timeline management team
  • You will arrange staff training days if applicable, shift shadowing and quality control procedures for new freelance staff
  • Contact and book freelancers in line with finance tax and employment status guidelines i.e., IR35 and LP10 letters
  • Expand our freelancer lists and assist with the induction of new contractors
  • Ensure that all personal data is managed to the requirements of the General Data Protection Regulations (GDPR)
  • Provide general administrative support and financial oversight as required

Knowledge, Skills and Experience

  • Our preference is for someone with experience in a similar role within a Live Broadcast; Outside Broadcast; Post-Production; Studio Production or Channel Management environment
  • It is essential that you are able to prioritise tasks and meet deadlines
  • You must have strong organisational skills and excellent attention to detail
  • It is critical that you have excellent communication skills (telephone, email, and face to face)
  • Should be comfortable with financial administration
  • Should have a proactive and enthusiastic approach to work
  • Previous experience of booking freelancers is essential
  • Previous experience of Xytech MediaPulse, or a similar resource scheduling system (e.g. ScheduALL, Provys or Farmers Wife) is highly desirable
  • Experience of using Excel in a working environment is crucial
  • Demonstrate tact and sensitivity when dealing with other cultures
  • Able to react tactfully and sympathetically to requests from staff and clients.
  • Able to answer occasional phone calls outside of standard office hours if required
  • Able to remain calm under pressure

Benefits

We offer an opportunity to work with collaborative and helpful team members across all locations. You are also eligible for a variety of employee benefits including:

  • Private health care
  • Medical cash benefits
  • Cycle to Work scheme
  • Travel insurance.

We organise regular social events across different locations, giving an opportunity to get to know employees from all over the company.

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Location: Greenford, London

Contract: Permanent / Full Time

Salary: Competitive

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